Forms Required when setting up a vendor to do business in the District
W9 (October2018)
NotesW9 (October 2018) provided by OCP 3/2/2022
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Master Supplier Form
NotesMaster Supplier Form provided by OCP 3/2/2022
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Forms Required for All Draws
306A
NotesThe 306A is DHCD's standard invoice cover sheet. It must be filled out and submitted with every payment request. See the annotated 2nd page of the document for guidance on how to fill out this form. Any errors will delay payment.
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Payment Request Summary Sheet
NotesA Summary Sheet is required for every payment request. The summary sheet must list every item for which payment or reimbursement is being requested. Every item listed must be supported by backup documentation, and the total amount billed to DHCD must match the amount listed on the 306A cover sheet. The form includes a second tab with detailed instructions on how to complete the summary sheet. Please review all of your entries for accuracy, as any mistakes may delay payment.
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AIA G702
NotesIf the payment request includes reimbursement for construction costs, expenditures should be documented using the standard AIA form G702 provided by your General Contractor.
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Supporting Documentation
NotesEvery expense included in this payment request must be supported by backup documentation, such as an invoice from the payee. Please ensure that your payment request includes supporting documentation for every item listed on the summary sheet and that all information, such as dates and amounts, are consistent across all summary and detail documents submitted.
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Additional Forms Requiring DHCD Signature
NotesSome projects will require a DHCD signature on a non-DHCD form. For example, projects financed with 4% Low Income Housing Tax Credits often require DHCD to sign a Form of Requisition authorizing the trustee to release payment. Any such forms should be included in the payment request packet along with clear instructions to DHCD.