We're glad to have you on our team
Welcome Address from the Director, Tommy Wells
You've joined a dedicated and diverse community of more than 400 staff members, including engineers, biologists, toxicologists, environmental specialists, and policy analysts.
We've put this website together to share information about the agency that will help you get settled into your new position. If you have any feedback, please feel free to reach out via the Contact info at the bottom of the page.
To get started, click the "First Day" link at the top of the page to read about what to do and expect when you first arrive.
Get to Know DOEE
The Department of Energy and Environment (DOEE) is the leading authority on energy and environmental issues affecting the District of Columbia. Using a combination of regulations, outreach, education, and incentives, our agency administers programs and services to fulfill our mission. We work collaboratively with other government agencies, residents, businesses, and institutions to promote environmentally responsible behavior that will lead to a more sustainable urban environment.
- DOEE's mission and vision: What we do and why we do it
- Agency structure: Org charts and Welcome videos from DOEE's senior leadership with an overview of the administrations.
- Learn about DC government
DOEE Orientation
When you first arrive at DOEE, HR will conduct a short orientation.
- Presentation: New Hire HR Orientation (.pdf)
- Review the employee leave policies, including holidays.
- Familiarize yourself with PeopleSoft Employee Self Service (ESS) after the tutorial with HR, set up direct deposit, and check your personal information.
- Verify and/or update your contact and emergency contact information
- Watch the video tutorial
- After your orientation, you'll be introduced to your manager who will provide you with information specific to your program and position.
COVID-19: Operating Status Adjustments
The District of Columbia Government began modifying its operations starting Monday, March 16, in order to mitigate the spread of the coronavirus (COVID-19). Along with the rest of District government, our agency remains open. We have been directed to telework. This means all staff must work remotely, except in limited cases where essential staff must report to work at the discretion of the Director. This modified schedule is now in effect through May 15, 2020.
Information Technology
When you arrive, your workstation should be set up and ready to go. Your manager will provide you with your login information. If this is not the case, please contact your manager or IT. After you've logged in, complete the following tasks:
- Voicemail and Email Signature Setup (.pdf): Follow the instructions in the linked document.
- Email signature update related to COVID-19 Operating Status
- Phone User Guide
- QuickBase: Log in using your full dc.gov email address and the same password you use to log into your workstation.
- Personal Profile: Update your profile with your personal information and emergency contacts.
- ID Badge: Submit a request for access to DOEE floors, stairs, and elevators.
If you encounter any IT issues, please submit an IT Work Request Form.
DOEE Basics
Your manager and team will help you get settled in and set up for success. They can help you with the following:
- Find your workspace, bathrooms, kitchens, copy rooms, storage areas, and meeting rooms using DOEE floor Maps.
- Meet colleagues in your program and other key staff in Support Services and IT.
- Obtain basic office supplies and storage keys (if applicable);
- Find information about tools and technology used in your program; and
- Locate resources for operations, procedures, or policies.
Questions about benefits, professional development, payroll, or similar issues should be directed to HR.
DOEE's Plans
Learn about DOEE's internal/organizational plans.
- Strategic action plan: This internal document guides the agency in a unified mission and vision.
- Performance plan: DOEE's performance plans and goals for the current fiscal year.
- DOEE's Racial Equity Action Plan is underway.
Learn about climate and sustainability plans that DOEE develops for the District.
- Sustainable DC: A District-wide, multi-agency plan to make DC the healthiest, greenest, most livable city
- Carbon Free DC: The District's strategy to achieve carbon neutrality by 2045
- Clean Energy DC: A plan to reduce greenhouse gas emissions in the buildings, energy, and transportation sectors
- Climate Ready DC: A plan for DC to adapt to a changing climate
Additional plans can be found at these links:
https://doee.dc.gov/service/plans-and-commitments https://doee.dc.gov/climateready
DOEE HQ & NoMa
Click on the links below to help you get around DOEE HQ and the surrounding area:
- NoMa Map: Check out nearby restaurants, Metro stations, and other amenities
- DOEE Floor Maps (.pdf): Find your way around DOEE HQ
- Composting and Recycling Tips (.pdf): Help DOEE meet its goal of diverting 80% of waste away from landfills
- Composting and Recycling Tips: Help DOEE meet its goal of diverting 80% of waste away from landfills
- Shower Use Policy (.pdf): Guidance regarding use of DOEE shower facilities
- Conference Rooms (.pdf): Learn how to reserve meeting space via Outlook
- Lactation/Wellness Room Policy (.pdf): Also reserved via Outlook
- Facilities Requests: Report building issues (temperature, maintenance, etc.)
- If transportation is required for performance of job duties, employees have several options.
- Reserve DOEE vehicles and bikes/segways . Read about the vehicle and bike reservation Policy.
- For vehicles, employees must first complete a driver authorization request.
- For segways and bikes/e-bikes, employees must first create a Rider Profile.
- Consult with your team/manager about accessing Smart Trip cards for use on Metrorail and Metrobus.
- DOEE Headquarters Fitness Center
Benefits and Timesheet
- Benefits Enrollment: Complete within 30 days of hire. You can find a full listing of benefits for District employees on the DCHR website but here are a few that employee's commonly ask about:
- Commuter Benefits, including Capital Bikeshare membership discount, flex spending accounts for transit/parking, and SmartBenefits for certain union employees
- Inova Employee Assistance Program (EAP): A 24/7 hotline and website to provide employees with easy, confidential access to professionals and resources
- Payroll Processing (.pdf): Read a brief overview of payroll processing.
- When submitting your first timesheet, input your time "by day" and not "by pay period". (Future timesheets will be able to be input by pay period.)
- Ask your manager for combo codes for time entry.
- Complete Time Entry Training (Self Service >> Learning & Development >> Request Training Enrollment >> Search by Course Number >> enter)
- AT 0001 for ESS Time Entry (Online)
- AT 0003 for ESS Absence Request (Online)
- Talk to your manager about telework and complete the Telework & Alternative Work Schedule Application at ess.dc.gov.
Tools and Technology
Start.dc.gov: This one link connects you to many District government web services, including web email, PASS, and PeopleSoft.
Your manager or fellow staff will introduce you to the tools and technology used in your program. This may include any of the following:
- Network drives (.pdf)
- Program-specific applications or databases
- Location and names of printers and scanners
IT Work Requests: If you are unable to access to any of the items mentioned above, or if you encounter any other IT issues, please submit an IT Work Request Form
Learn how to use Microsoft's Suite of programs, including Teams, SharePoint, and OneDrive: Microsoft's Suite of programs
Agency Financial Functions
The finance department at DOEE oversees and supervises agency financial and budgetary functions. The finance department falls under the Office of the Chief Financial Officer.
- Learn the basics about DOEE's budget and DC's budget process.
- Meet DOEE's financial team
- Work with your manager to determine whether you need access to the Finance Shared Drive, where you can access additional finance trainings
- Finance Contacts (.pdf): Direct your finance questions to the right person
- Financial Links: Find more finance information on the DOEE intranet
- Work with your manager to determine whether you need access to DIFS, the District's financial management system.
District Government-issued Property
Work with your manager or fellow staff to make sure you have everything you need to perform your duties, such as:
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Performance Management Program
The performance planning phase is a formalized process for identifying and communicating the organizational, agency, and individual goals expected of the employee. The Performance Plan consists of performance expectations (i.e. Competencies and S.M.A.R.T Goals) and an Individual Development Plan.
Within your first 30 days, meet with your manager to develop and enter performance expectations and objectives into PeopleSoft ESS. You may find it helpful to take notes during your first month as you begin to understand your roles and responsibilities.
You can read more about Performance Management in Chapter 14 of the Electronic District Personnel Manual (E-DPM).
Training and Development
District employees have access to a variety of training and development opportunities through DCHR's Center for Learning and Development:
Required trainings for all employees:
- Complete these trainings through ESS:
- AT 0001: ESS Time Entry
- AT 0003: ESS Absence Request
- 003W: Ethics for DC Employees
- 606W: Language Access Webex
- KG200: Building Context for Racial Equity
- KG201: Intro to Racial Equity Concepts
- Sexual Harassment Compliance Training (in mandatory trainings)
Managers Only :Contact HR regarding the Management Supervisory Service (MSS) Suite education series.
Recommended/optional trainings for employees:
- Complete these trainings through ESS:
- 931W: Understanding the DC Budget
- PO1010: Intro to DC Government Contracting
- 600W: Grants Management 101
- E-Learning: Log on to ESS to access Percipio trainings (go to "Request Training" and click "Access Percipio Online Courses")
Communications and Outreach
Please review the following guidance on DOEE Communications Standards:
- Style Guide (.pdf): Guidelines for creating consistent, professional documents
- Communications Approval Procedures: How and when to submit approval requests for interviews, documents, materials, social media, and graphic design
- Social Media Protocol (.pdf): Guidelines and procedures regarding DOEE social media accounts and protocol regarding personal accounts
- Logos and Templates
Travel and External Training
All external trainings (including webinars) and travel must go through the appropriate approval processes, outlined below:
- Webinars and Local Events: There is a simplified, online approval process for webinars and qualifying local events
- Other Travel Requests: All other travel requests must be submitted as a packet (details at the link). Please consult your manager for information on how to complete travel requests or whether to direct your request through a point of contact on your team.
Policies & Procedures
As you have time, review the following DOEE/District policies and procedures:
Learn About DOEE and Your Colleagues
Keep an eye out for the following calendar invites for more opportunities to get to know more about DOEE and your colleagues:
- Brownbag Lunches: Learn what your DOEE colleagues are working on, or, for Storytime series, learn about a staff member's personal story, family history, hobby, or talent (archived presentations at the link).
- HR Lunch & Learn: HR hosts sessions on everything from benefits to healthy cooking demonstrations (archived presentations at the link).
- New Hire Meeting with the Director: Within your first few months, you'll receive an invitation to attend a meeting with the Director and other new hires.
Customer Care Standards
Learn more about the serving our internal and external customers:
- Customer Care Standards (.pdf)
- Language Line Quick Reference Guide (.pdf): For limited and non-English speaking customers
- Frequently Requested Programs (.pdf): Alphabetical listing of frequently requested programs and appropriate contacts
- Call Triage for Environmental Incidents (.pdf): Response timeframes and contacts for environmental incidents
Grants, Contracting, and Procurement
As a DOEE employee, you may be managing grants awarded by DOEE to community organizations, and/or overseeing contracts. A grant is a tool for funding ideas, activities, and projects that provide public services, benefit the public, and stimulate the economy. Under a grant, an outside entity typically defines the services provided, whereas under a contract, a DOEE employee defines the services that a contractor will provide.
- If you'll be working on contracting and procurements, learn about the District's procurement policies here. Consult your manager on whether you should register for any contracting trainings on ESS.
- Office of Contracting and Procurement (OCP) staff are embedded within DOEE to help managers and staff with the contracting and procurement process.The size and method of procurement dictate the timeline.
- If you'll be managing grants, access DOEE grants management training,developed by DOEE's Grants Management Division.
- Consult your manager to determine whether you need access to PASS, the District's procurement system.